ESA Annual Meeting 2018 - Madrid - Sunday 7  › Tuesday 9 October 2018

General Information


Registration for the ESA Annual Meeting is possible for ESA Members as well as non-Members.


  • ESA Members : All European Seed Trade Meetings and all open ESA Meetings – please note the restrictions indicated in the programme.
  • Non-ESA Members: European Seed Trade Meeting and open ESA Meetings except statutory part of the ESA General Assembly.
  • Exhibitors: European Seed Trade Meeting and open ESA Meetings except statutory part of the ESA General Assembly.
  • Journalists: Open part of the ESA General Assembly.


Member registration:

  • Early registration (before 30/06/2018): 575 €
  • Late registration (after 30/06/2018): 775 €

Non member registration

  • Early registration (before 30/06/2018): 725 €
  • Late registration (after 30/06/2018): 925 €


The ESA Notebook 2018 will be handed out at the Annual Meeting. In case you are not interested to receive the ESA Notebook, please indicate this on the registration form. 


Badges will be handed out to participants at the Welcome Desk. For security reasons, please wear your badge at all times.

IMPORTANT: Persons without a badge will not be admitted to the ESA Annual Meeting 2018, the European Seed Trade Meeting or the Exhibition area.


Cancellations received until 2nd September 2018 will be refunded by 100% minus a handling fee of 100,- EUR. After this date no refund will be made.


Cloak room will be at your disposal during the ESA Annual Meeting from Sunday 9am as well as on Monday and Tuesday from 8.00am. It will close at 8.00 pm on Sunday and at 6.30pm on Monday and Tuesday.


The protection of individuals with regard to the processing of personal data and the free movement of such data is published in the European Parliament Directive 95/46/EC and of the Council of 24 October 2005. In accordance with these Directives your personal data will be processed by ESA Annual Meeting Secretariat during the publication of the promotion of the ESA Annual Meeting. By filling in the registration form, i.e. general registration or exhibition registration form, you are authorizing ESA Annual Meeting to use your data for the above mentioned purpose only. You are entitled to change or cancel your personal data through the ESA Annual Meeting Secretariat (see “Contact”).


The lunches on 7th, 8th and 9th October 2018, all coffee breaks and the welcome reception on Sunday are included in the registration fee.


We will offer free wireless internet connections to all participants during the opening hours of the ESA Annual Meeting on the trade and meeting floors. Each participant will receive the login and password with the documentation and badge at the Welcome Desk. 


The official language for the meetings and the General Assembly is English. Translation and interpreting services during the event will not be available.


Neither ESA, nor Conceptum nor the Melia Castilla of Madrid will be held liable for any loss or damage to your personal or business items caused by transportation before or after or by any circumstances during the ESA Annual Meeting 2018. Please be sure that your insurance covers such incidents.


Please consult the welcome desk of the Annual Meeting, which is situated in the main hall at the lobby area.


The participant list will include the person’s full name, the company and e-mail address for contacts and appointments to be arranged before. You will receive the link to this list on your final confirmation mail. No access will be given until the payment has been received!
Please note: The participant list will be updated on a weekly basis!


Registration is only possible by credit card via the online registration. For registration on-site, only credit cards are accepted. For further information, please contact ESA Annual Meeting Secretariat (see “Contact”).
IMPORTANT: The ESA Annual Meeting Secretariat will do its best to ensure the maximum protection of your payment. However, ESA will not be held responsible for any payment error!


The registration fees cover admittance to the respective meetings, lunches and coffee breaks.
The early registration fees apply from 2nd April 2018 until 29th June 2018. The late registration fees will be applied as of 30th June 2018. In case of post-mail registration, the date on the stamp is liable.


Please click on “Trade Tables” for further information.


ESA is exempted from VAT according to the Belgian law on exemption from VAT 44§2.11. No VAT will be charged for the registration fee of the ESA Annual Meeting 2018 or the exhibition and sponsorship fees. Consequently, no VAT redemption is possible. All other services, incl. hotels, may be subject to VAT and therefore may be charged accordingly.


The Welcome Desk will be located on the garden lobby floor and will be at your service for registration at the indicated times on the program and to hand out the necessary information. For any further questions, please do not hesitate to ask there.


If you want to book a private meeting room, please send an email to